Leasing Coordinator
- Job Type
- Full Time
- Job Level
- Experienced (non manager)
- Location
- Toronto, ON
- Impact Area
- Economic Development
- Impact Category
- Social Good
- Company Type
- Nonprofit
About this position
General Accountability
- Provides support and assistance to the MaRS Centre leasing team in the timely execution of lease and license activities, including preparation and distribution of related documentation and reports and management of prospect pipeline.
- Key Job Responsibilities
- Manage the flow of all lease-related documents up to the point of execution, prepare various lease supporting forms for management approval; distribute within Real Estate and Finance teams as required, set up in electronic and hard file.
- Prepare lease documentation, including Offers to Lease, Leases, Amendments, and Licenses. Monitor critical dates such as expiry dates, options to renew, options to terminate, etc. Liaise with legal counsel as required.
- Maintain lease-related documentation templates, coordinate updates as required in conjunction with leasing team.
- Prepare Rent Roll Change Forms for management approval with each Lease/License document, submit to Lease Administrator.
- Prepare monthly Stacking Plan, ensure it is current at all times, distribute as required.
- Ensure tenant and suite information is up to date in relevant databases and electronic systems, including SpaceDatabase. Ensure Tenant Services team is notified of any suite changes affecting Angus Anywhere.
- Prepare reporting package to support multiple stakeholder requirements, including occupancy and lease activity reports, analytics and metrics.
- Liaise with the Tenant Services team on the onboarding of new tenants, supporting a smooth transition from space prospect to MaRS Centre ecosystem member.
- Coordinate any marketing material requirements, including MaRS website leasing information updates.
- Perform administrative and other duties to assist the Leasing team as required.
- Graduate of a relevant post secondary certification program
- 3 to 5 years of relevant property/lease administration experience
- Strong working knowledge of Windows Office Suite (Word, Excel, PowerPoint, project planner, Outlook) in an Apple environment
- Experience with MRI software an asset.
- Highly developed administrative skills
- Well-developed internet, database and email skills
- Strong written and editorial skills
- Exceptional interpersonal and communication skills - both verbal and written
- Mature, has poise and high level of personal integrity
- Highly developed organizational skills, able to multi-task - comfortable working in a fast-paced, high-energy, evolving culture and environment
- Able to work independently, and responds well to clear direction
- Strong decision maker with superior judgment and discretion
- Able to anticipate needs and act decisively and proactively
- Presents a highly professional image at all times – both internally and externally
- Especially detail oriented and resourceful
- Flexible and can drive change as needed
- Possesses a healthy sense of humour and is able to maintain a balanced perspective under stress
Working Conditions
General office environment with operating hours of 8:30am to 5pm Monday to Friday.
About us
Based in Toronto’s Discovery District, MaRS is the world’s largest urban innovation hub.
Focusing on four key sectors – health, energy & environment, finance & commerce and work & learning – MaRS supports more than 1,000 ventures that are striving to make the world a better place. MaRS provides these ventures with expert advice, and connects them to capital, talent and new markets to accelerate their growth and scale up their impact.
MaRS is also home to cutting-edge research institutes advancing knowledge in areas like healthcare and artificial intelligence, as well as the Canadian offices for several globally leading tech companies like Facebook, PayPal, Autodesk and Airbnb.
Our Impact
MaRS supports scaling ventures that create jobs, increase prosperity and help tackle important societal issues like climate change or rising healthcare costs.
MaRS has also been instrumental in growing Canada’s market for socially conscious investments through its Centre for Impact Investing and SVX online investing platform.
On the capital side, MaRS manages a fund (MaRS Catalyst Fund) that invests in companies creating positive social or environmental change, and also manages the StandUp Ventures fund, which invests in women-led tech startups.
What it's like to work here
The MaRS Centre is a vibrant, architecturally inspiring innovation hub. It draws 6,000 researchers, innovators and entrepreneurs to work each day at a diverse, curated tenant mix of startups, scaleups and multinational high-tech companies in the building.
MaRS itself is a lean organization with a flat management structure. Dedicated to supporting startups, the culture is entrepreneurial and employees are encouraged to find unique solutions to problems. Teams tend to be small and responsible for the full lifecycle of a project, from ideation and design to development and rollout.
MaRS employees enjoy extras, such as:
i. Access to a wide range of tech industry events that take place in the MaRS Centre, such as the MaRS Mornings entrepreneur talks.
ii. An active social committee that organizes regular events, “serendipity coffees” to meet members of other teams, a summer games tournament, team-building outings and summer golf day.
iii. MaRS softball team, free weekly yoga in the atrium, and discounted gym memberships
iv. Indoor bike parking and showers
Career Growth Opportunities
Career growth at MaRS is fostered by the breadth of experiences and educational opportunities available to employees, as well as exposure to startups, entrepreneurs and diverse networks. Personal development opportunities set the foundation for a successful career within and beyond the organization.
For employees at an earlier stage in their career, the innovation ecosystem and entrepreneurial environment offer opportunities to develop expertise in some of the most important sectors of the economy.
What We Look For When Hiring
MaRS seeks candidates who have an entrepreneurial spirit, who are collaborative and team-oriented and share a passion for innovation and MaRS’ mission.
Candidates should be motivated by the prospect of continuous learning, improving their skills and being given the responsibility to manage projects and find novel solutions to problems.
MaRS looks for people whose unique personal experiences and background can add to its culture of innovation.
Application instructions
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