Bookkeeping and Finance Technician

  • Posted:Jul 09, 2024
  • Apply by:Aug 07, 2024
  • Job Type
  • Part time
  • Job Level
  • Other
  • Location
  • Ottawa, ON
  • Impact Area
  • Other
  • Impact Category
  • Other
  • Company Type
  • Other

About this position

JOB POSTING: Bookkeeping and Finance Technician (75% FTE)

LOCATION: Preference for Ottawa – remote-first work environment

REPORTING RELATIONSHIP: Reports to the Finance Manager

CONTRACT PERIOD: This is an indefinite 75% of full-time position, with an ideal start of mid-September

HOURS: Three eight-hour days a week, flexibility for which days and hours are scheduled

COMPENSATION: $45,515 – $48,330, plus 6% RRSP matching and comprehensive health benefits

ORGANIZATION: Climate Action Network – Réseau action climat (CAN-Rac) Canada builds social consensus for bold climate action by nurturing a diverse network of passionate organizations. 

Canada’s primary network of organizations working on climate change and energy issues, CAN-Rac is a coalition of over 160 organizations operating from coast to coast to coast. Our members include major Canadian environmental organizations, local volunteer-run organizations, and organizations of all sizes and scopes in between. While Climate Action Network nodes exist all over the world, Canada’s is unique in that it brings environmental NGOs together with trade unions, First Nations, social justice, international development, health and youth organizations, faith groups and local, grassroots initiatives. For over 30 years, CAN-Rac has been the only national organization with a mandate to promote the interests of the Canadian climate movement as a whole, rather than any one individual organization. 

As a large, multifaceted network, we drive change by building relationships of trust through which we and our partners learn, unlearn and unleash creative, transformational, justice-based solutions to climate challenges. While the network strives for the same goals, our successes draw on the unique strengths, tactics and theories of change held by our diverse members and allies.

JOB SUMMARY:

Reporting to the Finance Manager, the Bookkeeping and Finance Technician is responsible for providing bookkeeping and finance administration support for all aspects of CAN-Rac. The position will be responsible for initial preparation of a variety of bookkeeping and financial administration tasks. The Bookkeeping and Finance Technician will also contribute to the continued growth of CAN-Rac through the effective analysis of expenses and cash flows.

This is an exceptional opportunity for an experienced professional looking for significant work-life balance while contributing to a growing and progressive organization. This position’s requirements will be strictly within the standard working hours; no overtime or availability outside of working hours is expected.

JOB RESPONSIBILITIES:

1. Bookkeeping – 45%
  • Prepare monthly bank and credit card reconciliations
  • Assist with maintaining up to date accounting records and financial reports in QuickBooks Online
  • Allocate expenses to funders and recognize revenue using deferral accounting
  • Maintain budget tracking spreadsheets to assist team managers’ decision making
  • Frequently monitor bank and credit card accounts for irregular transactions 
  • Compile data needed for budget reports to funders
  • Assist the Finance Manager with various tasks for completing the annual fiscal year audit
  • Prepare invoices for all funders, donors, and other sources of revenue
2. Financial Administration – 40%
  • Receive and organize all invoices for expenditures
  • Prepare purchase requests for the Finance Manager’s review
  • Process payments to vendors and contractors
  • Assist all team members with preparing expense reports
  • Directly communicate with vendors and contractors to resolve issues
  • Maintain a calendar of upcoming travel and work with the operations team to ensure that all employee travel bookings are made on a cost-efficient timeline
  • Maintain organizational finance functions when the Finance Manager is on vacation
  • Other duties as assigned
3. Financial Analysis – 15%
  • Regularly analyze cash flows and identify opportunities for temporary investments of excess cash
  • Monitor accounts payable and accounts receivable balances, ensuring efficient payment and collection timelines
  • Investigate vendor options for significant purchases and compile data on costs
  • Monitor expense trends for cost-savings opportunities

QUALIFICATIONS: 

  • Must be eligible to work in Canada full-time
  • Languages – English required
  • Education/Experience – Post-secondary diploma or degree in a related field (accounting, bookkeeping, business administration), plus 1-3 years of work experience in an accounting or bookkeeping position OR equivalent level of progressive related work experience in lieu of post-secondary education with a minimum of five (5) years of related work experience

SPECIFIC KNOWLEDGE / SKILLS:

  • Extensive experience with bookkeeping and/or accounting
  • Some experience with non-profit accounting
  • Understanding of deferral method accounting for multiple funders
  • Familiarity with QuickBooks Online or other similar programs
  • Introductory experience with Microsoft Excel or Google Sheets 
  • Working knowledge of cash flow management
  • Languages – English required
  • Experience working in organizations with frequent employee travel is an asset but not required

PERSONAL ATTRIBUTES:

  • Commitment to CAN-Rac’s Mission Statement and Charter and Domestic Policy Statement.
  • Excellent attention to detail and analytical skills
  • Strong interpersonal and organizational skills
  • Willingness to learn, our organization prioritizes education and career growth for employees
  • Ability to independently prioritize to meet required deadlines
  • Interest in pursuing climate and social justice and nurturing diversity and inclusivity wherever and however possible

CAN-Rac aims to strengthen justice, equity, diversity and inclusion across the organization, and welcomes applications from candidates belonging to equity-seeking groups. We prohibit discrimination and harassment of any kind based on indigeneity, race, colour, sex, gender identity or expression, religion, sexual orientation, national origin, caste, disability, genetic information, pregnancy, or any other protected characteristic as outlined by Ontario law.

COMPENSATION

Indefinite 75% of full time (.75 FTE) position starting at $45,515 – $48,330 annually along with a 6% matching RRSP program. Following the successful completion of the three-month probationary period, generous group health benefits are provided. Annual cost of living adjustments and potential performance based increases are implemented March 31st of each year.

 

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