About this position

www.1281.cupe.ca

Administrative Coordinator/Assistant Staff Representative – Temporary Contract Position

WE ARE: CUPE 1281 is a chartered Local Union of the Canadian Union of Public Employees; a small grassroots Local that represents approximately 300 members with more than 46 separate collective agreements that govern workplace relations in 50 workplace locations. Our team includes one full-time staff representative, one part-time staff representative, one administrative coordinator/assistant staff representative, an eight-person elected executive, sub-local stewards, and member committees. We are dedicated to the promotion of social justice issues and advancing the rights of workers in a respectful, friendly, and thoughtful workplace culture.

OUR IDEAL CANDIDATE: Has experience performing administrative tasks and a working knowledge of basic accounting principles, familiarity with the values and organizational structures of trade unions, and is comfortable with membership outreach and communications.

SALARY: $28.79/hour. Benefits include hybrid work and flexible hours, matching RRSP, professional development allowance, healthcare cost reimbursement, cell phone stipend, and monthly work/travel stipend. This position is unionized under the Canadian Union of Postal Workers (CUPW).

DURATION: This contract is to cover an employee vacancy for a period of up to 5 months with the possibility of extension.

HOURS OF WORK: 35 hours per week. Primarily daytime hours but with flexible scheduling, including some evening meetings.

LOCATION: The main office is located at 25 Wood St, in downtown Toronto. The position includes a balance of both remote and some in-office work as needed.

THE POSITION RESPONSIBILITIES: The selected candidate must be able to interact successfully with a diverse membership and perform, with accuracy and minimum supervision, the following duties, among others:

• File notices to bargain and regularly update the bargaining timeline calendar for the Local.
• Send Ministry of Labour signed collective agreements and update collective agreements with newly agreed upon language.
• Coordinate with Staff Representatives to ensure printing, signing, mailing, and filing of collective agreements.
• Maintain membership and steward list serves, as well as send members and stewards announcements, education opportunities, registration call-outs, and other necessary alerts/information.
• Coordinate with the CUPE 1281 Secretary-Treasurer to confirm or make member accommodation/travel bookings and process member reimbursements and per diems.
• Maintain and regularly update membership mailing list and send new members membership package, add to the mailing list, and file signed letter of hire.
• Respond to member inquiries and forward inquiries to the relevant Staff Representative or Executive member.
• Respond to inquiries from CUPE National and coordinate the submission of collective agreements and other materials to incoming staff reps.
• Ensure delegate and member enrolment in conferences, conventions, labour councils and CUPE councils, fall/spring schools, and other educational opportunities.
• Receive, deposit, and record membership dues and dues forms.
• Regularly follow up with sub-units in arrears.

• Receive, process, and distribute incoming mail; review correspondence and refer to the appropriate person or initiate reply as required; process outgoing mail and courier deliveries as required.
• Maintain filing systems for dues and executive minutes, and various administrative files and order office supplies as required.
• Book venues, catering, and equipment for the Stewards’ Council and Annual Convention.
• Create and track RSVP forms, quorums, and various materials for elections and dues updates in advance of the Convention.
• Coordinate Steward elections and send letters of Steward appointment to employers following ratification at the Convention.
• Provide transition/training support to Executive members assuming new officer positions.
• Prepare dues report for Secretary-Treasurer ahead of Stewards’ Council/Convention and collaborate with other executive members on office-related/communication/other projects as required.
• Work with the Equity Officer to send solidarity donations to approved organizations.
• Provide orientation support to newly hired CUPE 1281 staff or contract staff/bookkeepers.
• Receive bills, invoices, and expense forms, write cheques, and track monthly expenses and income in Excel form to submit for bookkeeping.
• Attend member meetings or meetings with an employer on behalf of, or with Staff Representatives and in consultation with the Local President as needed.
• Support Staff Representative in collective bargaining occasionally.

QUALIFICATIONS

• We require post-secondary education or an equivalent combination of education and directly related work experience.
• Experience with trade unions and social justice organizations is an asset.
• Initiative in effectively establishing priorities and setting/meeting deadlines.
• Must be organized and capable of completing tasks with a high degree of accuracy.
• The ability to work independently, with minimal supervision.
• Experience working with a variety of computer software applications, including Google Suite, Zoom, QuickBooks, Excel, and Word.
• Familiarity with social media tools, including Twitter, Instagram, LinkedIn, and WordPress an asset.
• the ability to ensure that communications and membership outreach are inclusive to the multiple needs of members.
• Above average oral and written communication skills in the English language.