Executive Director

About this position

HUMANE SOCIETY OF KAWARTHA LAKES

JOB DESCRIPTION

TITLE:

Executive Director

SUPERVISOR:

President, Executive Committee and the Board of Directors

OBJECTIVE:

Provide for the successful leadership and management of the Humane Society of Kawartha Lakes (HSKL) and its team according to the strategic direction set by the Board of Directors

RESPONSIBILITIES:

Leadership:

• Follow direction provided by the Board of Directors while remaining observant of the distinction between governance and operations

• Be accountable to the Board of Directors, inclusive of attending its meetings

• Work closely with the President and Executive Committee as needed to execute directives provided by the Board of Directors

• Meet regularly with the President to obtain direction and keep the President thoroughly apprised of HSKL’s business

• Work actively and continuously to implement HSKL’s vision and strategic plan and bring staff together accordingly

• Act as a professional advisor to the Board of Directors on all aspects of HSKL’s business

• Participate, in partnership with the Board of Directors, in the development of HSKL’s vision and strategic plan

• Identify, assess and inform the Board of Directors of issues affecting HSKL

• Support meetings of and inform decision-making by the Board of Directors

• Foster effective teamwork between the Board of Directors and the Executive Director and between the Executive Director and staff

• Jointly with the President, act as spokesperson for HSKL

• Handle official correspondence on behalf of or jointly with the Board of Directions as appropriate

• Represent HSKL at community events to enhance HSKL’s community profile

Operational Planning and Management:

• Implement effectively and efficiently all policies and other directives provided by the Board of Directors

• Develop operating plans and policies designed to achieve the goals and objectives identified in HSKL’s strategic plan

• Ensure that HSKL’s operations are cost-effective and meet the expectations of clients, the community, members and the Board of Directors

• Oversee the efficient and effective day-to-day operation of HSKL

• Work with the Board of Directors and committees thereof to draft policies and prepare procedures to implement the policies

• Annually review policies and recommend related revisions to the Board of Directors as appropriate

• Maintain privacy and confidentiality and ensure that files on personnel, clients, donors and volunteers are securely managed and stored

Program Planning and Management:

• Oversee the planning, implementation and evaluation of HSKL’s programs and services

• Ensure that the programs and services offered by HSKL fulfill HSKL’s mission and reflect the priorities set by the Board of Directors

• Monitor the day-to-day delivery of HSKL’s programs and services to ensure they meet high standards of quality

• Identity needs for special and capital projects

• Oversee the planning, implementation and evaluation of special and capital projects

• Foster good relationships with local veterinarians

Personnel Planning and Management:

• Determine staffing requirements and make staffing recommendations to the Board of Directors

• Write staff job descriptions and ensure they are fulfilled by staff

• Implement personnel policies, procedures and practices

• Develop and maintain a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations

• Recruit, orient, train and retain staff with the abilities and skills needed to fulfill HSKL’s mission

• Maintain an open and transparent workplace and the confidence of staff and volunteers

• Implement a performance management program for all staff which includes ongoing monitoring of performance as well as annual performance reviews

• Coach and mentor staff as appropriate to improve performance

• Discipline staff as needed using appropriate techniques and progression

• Terminate staff as needed using appropriate and legally defensible procedures

Public Relations and Marketing:

• Develop and maintain productive relationships with corporate, governmental and other partners

• Ensure fundraising efforts are revenue-effective and lead to HSKL’s financial success

• Identify and pursue opportunities for enhancing public relations and marketing

• Serve as the face of HSKL as seen by the community

• Keep stakeholders informed of HSKL’s work and identify and address relevant changes in the community served by HSKL

• Establish productive relationships and collaborative arrangements with community groups, politicians, the City of Kawartha Lakes, the OSPCA and other humane societies to advance the goals of HSKL

• Leverage HSKL’s resources and profile to support Cats for Barns, Trap-Neuter-Return Management and similar such programs aimed at humanely controlling stray animal populations

• Promote widely HSKL’s work, especially animal adoption

• Support and associate with reputable animal welfare organizations such as OSPCA, Ontario Animal Welfare Group and Humane Canada

Financial Planning and Management:

• Work with the Treasurer to prepare annual budgets and long-term financial plans

• Secure adequate funding and participate in fundraising activities as appropriate

• Apply for summer student funding

• Monitor and approve revenues and expenditures within the authority delegated by the Board of Directors

• Ensure that sound bookkeeping, accounting and transaction procedures and safeguards are followed

• Manage funds according to annual budgets and monitor cash flows

• Ensure compliance with all legislation relating to taxation, employment and all other financial matters

• Keep the Treasurer and Board of Directors apprised through regular financial reporting

• Participate in and support the annual audit

• Ensure all transactions are appropriate and properly carried out and bring financial irregularities to the attention of the Board of Directors

Risk Management:

• Identify, assess and mitigate risks to HSKL’s personnel, property, finances, goodwill and public image

• Report all significant risk exposures to the Board of Directors

• Ensure that HSKL carries appropriate and adequate insurance coverage, including that for directors and officers

QUALIFICATIONS:

• Knowledge of and experience with leadership and management principles as they relate to non-profit and volunteer-supported organizations

• Knowledge of all applicable legislation, including that relating to: animal welfare, employment and labour relations, human rights, occupational health and safety, charities and taxation

• Knowledge of challenges and opportunities relating to the mission of HSKL

• Knowledge of and experience with animal welfare work is an asset

• Knowledge of and experience with the management of personnel, finances, facilities and projects

• Proficiency in the use of computers and software typically used in a general office environment, including: Microsoft software such as Word, Excel, Outlook and Powerpoint, financial management software, internet browsers and email

• Knowledge of and experience with website maintenance, social media and animal shelter software an asset

• At least 5 years of progressive experience in management and leadership roles

• Excellent interpersonal, customer service and public relations skills, such as approachability and visibility at both the organizational and community levels

• Ability to respond to inquiries or complaints from customers, regulating agencies and members of the community

• Ability to effectively present information, including use of diagrams, tables and charts

• Knowledge of or ability to learn and interpret applicable statutes, regulations, ordinances and HSKL policies and procedures

• Willingness to obtain training and attend seminars and functions as required by the Board of Directors

• Excellent oral, written and computer-related skills

• Ability to work productively with a variety of volunteers, staff, stakeholders and donors

• Must be highly self-motivated and a visionary planner

• Must be a team player

• Must have genuine compassion for animals

• Must be flexible to occasionally work weekends and evenings as needed and occasional unpaid overtime as needed

• Must have and maintain a valid “G” driver’s licence for the Province of Ontario

• Must provide a satisfactory criminal record check from a recognized police service in the Province of Ontario

• Must not have allergies limiting or affecting exposure to animals

HOURS OF WORK AND SALARY:

• Permanent full-time position at 40 hours per week, primarily weekdays

• Salary of $75,000 to $85,000 based on qualifications and experience

• Paid vacation entitlement and sick time based on experience

We thank all candidates for their interest, however, only select individuals will be contacted.

Applications will be accepted until July 11 at 5 PM.

HSKL is committed to building and maintaining an inclusive work environment that reflects the diversity of the communities we serve. We encourage applications from all qualified candidates and equity seeking groups, including racialized persons/persons of colour, Indigenous persons, women, and persons with disabilities.