Operations Manager

About this position

The Waltons Trust is a newly formed Canadian grantmaking organization that is charged with making a significant and deep impact across Canada and internationally in a relatively short period of time.  We are looking for an Operations Manager who will play a critical role in launching this nimble charitable foundation and setting up operations to run quickly and efficiently.   This position offers a unique opportunity to blend your go-getter attitude and your skills, with your passion for social impact and to grow a young, dynamic organization.

The ideal candidate will be experienced in handling a wide range of general business, financial, and HR related tasks.  No two days will be quite the same in this role. You’ll need to be comfortable with ambiguity and excited to roll up your sleeves. You will need to be resourceful, responsive or proactive, as the situation demands. For you, no task is too big or too small.  This is an exciting opportunity to work across all facets of an organization and strengthen your general business operations experience.

As a part of small team, this will be a particularly important, all-encompassing role.  Your responsibilities will include:

• Office Management
  • Assist in setting up a new office, including acquisition of telecommunication services, computer equipment and furniture;
  • Manage on-going needs of the office.
• General Administration
  • Coordinate Trustee meetings and other events. Assists in preparing meeting materials and tracking meeting minutes;
  • Develop and implement a communication strategy that effectively manages and triages inbound communication;
  • Assist the Executive Director and other team members with schedules and travel booking;
  • Create and implement a document management approach.
• Human Resources
  • Post position openings to job sites and manage the flow of incoming candidate applications;
  • Maintain human resource files in accordance with laws, regulations, and established standards.
• Finance
  • Work closely with the bookkeeper to reconcile monthly invoices and track expenses against the budget;
  • Run quarterly financial reports.
• Special projects
  • Work in collaboration with the Executive Director on special projects.  These projects will be mutually agreed based on the incumbent’s interests and the organization’s needs, but might include research, partnership management, or grant administration.

• A university degree and 3-5 years experience in a general business environment
• Excellent verbal and written communication skills
• Exceedingly well organized
• Ability to thrive in a fast-moving environment, under minimal supervision
• Strong problem solver that takes initiative and finds creative solutions to issues
• An interest in learning about all aspects of the organization.
• Excellent computer skills with an ability to easily move between GSuite and Microsoft applications

About us

The Waltons Trust is a newly formed Canadian grantmaking organization that is charged with making a significant and deep impact across Canada and internationally in a relatively short period of time.

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