Officer, Events & Sponsorship

About this position

Location:  Granville Office

Reporting to:  Manager, Events & Sponsorship

Job Status:  Full-time permanent 1.0 FTE (75 hours bi-weekly)

Canuck Place Children’s Hospice (CPCH) is British Columbia’s recognized pediatric palliative care provider.  For over two decades, through the many programs and services we provide, we have made a significant difference in the lives of children with life-threatening illnesses and the families who love them.  Be part of a talented and innovative team who takes pride in supporting and providing the highest quality pediatric palliative care.

HERE’S WHY IT’S SO GREAT TO WORK WITH US.  Aside from being surrounded by a friendly, inclusive, dedicated team, Canuck Place offers employees up to 20 days’ vacation (pro-rated to their full-time equivalency), an employer-paid benefits package, a Health Spending account that provides up to $500 annually to provide additional coverage for health and wellness activities / services, weekly onsite massage therapy, informative lunch n’ learns, as well as various learning opportunities.  Canuck Place Children’s Hospice also has a "Care for the Caregiver" committee who provides ongoing, creative activities to connect us with one another as a reminder that it’s "this" moment that really counts.

SUMMARY

As an active member of the Communications, Marketing & Events team, this role supports the development, execution and communications activities for Canuck Place Children’s Hospice (CPCH) signature events, including the Gift of Time Gala and Gift of Love Gala in Abbotsford.  This role also supports the development of new signature events and donor stewardship events.

EDUCATION AND EXPERIENCE

• Post-secondary degree or diploma in event planning or communications
• A minimum of 4+ years’ experience supporting similar scope events, preferably in a non-profit organization, or an equivalent combination of education and experience

RESPONSIBILITIES

• Coordinates and provides support for all signature event logistics, while maintaining adherence to critical paths and deadlines
• Works closely with the Manager, Events & Sponsorship to support gala committees and to ensure objectives are met, committee is informed & co-chairs receive exceptional support during planning & execution
• Manages various guest experience pieces, including ticket processing, gifting programs, event marketing materials and guest communications resources
• Works with gala committees to solicit new sponsors for events.  Works with sponsor partners to fulfill activations, stewardship and contracted recognition
• Develops and customizes sponsorship proposals & reports for both galas
• Manages auction strategy, processes and resources for gala events
• Manages the operations and logistics for donor recognition events, working closely with the Development team on objectives for Major Donors, food & beverage, invite process and event concept
• Supports the management of event budgets, contracts and agreements for stewardship events
• Works closely with CPCH Volunteer Services, while managing volunteer recruitment, training and execution process for all events
• Works closely with the CPCH Development and Finance teams on data management, guest invites, invoices, processes and guest inquiries
• Liaises with staff in various departments and Canuck Place volunteers at events, as well as external vendors and suppliers
• Manages CPCH involvement in BMO Vancouver Marathon RUN4HOPE and Scotiabank Half Marathon & 5K Charity Challenge
• Contributes to the CPCH culture by understanding & supporting our Mission & Vision and by actively demonstrating our Values
• In accordance with the strategic directions of CPCH, patient safety is a priority and a responsibility shared by everyone at CPCH, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position
• Protects the health, wellness & safety of self & others by complying with applicable regulations & standards, safe work practices and procedures established by CPCH.  Employees must report any health hazards and unsafe conditions to their supervisor for corrective action
• Assumes other related responsibilities, as assigned

QUALIFICATIONS

What you bring to the role:

• Excellent verbal and written communication skills
• Strong attention to detail (specifically with spreadsheets, timelines and data management)
• Demonstrated ability to be a collaborative team player, establishing and maintaining positive working relationships, both internally and externally
• High degree of initiative, resourcefulness and thoughtfulness in the decision-making process
• Excellent organization & time management skills and the ability to be flexible around changing priorities
• Demonstrated ability to handle high pressure situations in a calm and professional manner managing a team of volunteers
• Strong computer skills, including excellent Microsoft Office skills
• Clear & valid BC driver’s license and access to a vehicle are required
• Proficiency in Raiser’s Edge, Givergy, Adobe InDesign and WordPress are an asset

You have:

• High integrity; creativity; the ability to balance good judgment and objectivity; high vision and conceptual capabilities; you are consultative and collaborative.
• A sense of humor.
• Excellent time management skills.
• Demonstrated flexibility that allows you to work with high energy, creative people.
• The ability to thrive and effectively manage priorities in a changing, ambiguous environment.

Note: Flexibility is necessary, as this position requires occasional weekend & evening work and travel within & outside the Lower Mainland.

At the discretion of Canuck Place Children’s Hospice, the information in this job description may be reviewed and revised, as required, to meet the needs of the organization.

Canuck Place Children’s Hospice hires on the basis of merit and is strongly committed to equality & diversity within its community & to a welcoming & inclusive workplace.  We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations & genders and others with the skills & knowledge to productively engage with diverse communities.

APPLICATION PROCESS

Please submit your cover letter and your resume here by February 2, 2020.  We recognize the importance of a diversified workforce, and we encourage First Nations, Inuit & Metis candidates, members of visible minorities & persons with disabilities to apply.

We thank all applicants for their interest; however, only those candidates who have been shortlisted will be contacted.