Administrative Assistant / Bookkeeper

About this position

Title: Administrative Assistant/ Bookkeeper

Duration: Permanent, 37.5 hours per week, Monday – Friday

Salary:  $23 / hour

Type: Remote work, with some flexibility to work evenings and weekends as needed. Will be required for in-person meetings and events as determined. Applicants must reside in the Lower Mainland in British Columbia

Start Date: As soon as possible

Must have home office set up with equipment such as computer, webcam, and Wi-Fi.  

About the Cerebral Palsy Association of BC:

Cerebral Palsy Association of BC (CPABC) is an independent charitable organization, governed by a volunteer Board of Directors. We provide support, education and information to people living with cerebral palsy (CP) in British Columbia. Our mission is:

• To raise awareness of cerebral palsy in the community
• To assist those living with cerebral palsy to reach their maximum potential; and
• To work to see those living with cerebral palsy realize their place as equals in a diverse society.

The vision of the CPABC is to create a Life Without Limits for people with disabilities.

Responsibilities:

General:

• Manage the Voicemail and Admin e-mail account and general inquiries
• Organize folders and files on the server
• Take meeting minutes and upload them to server as needed (Board, team, etc.)
• Proof-read, add e-signatures and format documents
• Update the “Google My Business” account as needed

Engagement:

• Assist with organization, coordination, and implementation of various CPABC events:
  • AGM, Halloween, World CP Day, Christmas

Tech Support:

• Be available for online CPABC events and meetings (AGM, Christmas, movie nights, other)
• Assisting staff when issues arise (Zoom links, etc.)

Manage Organization’s Funding streams i.e. Equipment, Bursaries, and Camperships:

• Create, screen, and process all funding request applications
• Organize applications appropriately in the server
• Correspond with team and applicants
• Create invoices and other necessary forms for the applicants

RFIs & member communication:

• Take RFI (request for information) training
• Respond to RFIs (be responsible for follow up) & log appropriately
• Add new members to online database
• Add new members to MailChimp 

Schedule/ Host Zoom meetings:

• Coordinate, schedule, and host team meetings
• Host bi-weekly CP connections meetings
• Organize, host, be present for Board Meetings when required
• Coordinate, schedule, and host weekly team meetings
• Host bi-weekly CP community meeting

CanadaHelps, Benevity, & Donor Management System (DMS):

• Thank donors after they have made a donation in a timely manner
• Add new donors to the MailChimp e-mail list
• Add all donations made by cheque, EFT, credit card, and cash to the DMS manually
• Make charitable receipts to offline donors, send by e-mail or mail

Bookkeeping:

• Receive, track and process invoices from contractors and payees
• Create monthly Accounting Packages
• Keep thorough log of accounts payable/ receivable and other related duties

Qualifications:

• Minimum 1 year experience in an Administrative Assistant role
• Adequate experience using Microsoft Outlook, Word, Excel, and PowerPoint
• Familiarity with platforms like MailChimp and Canada Helps an asset
• Detail-oriented, reliable, and punctual
• Strong problem-solving skills, personal drive, action-oriented, quick learner
• Strong reading and writing
• Present a positive and professional manner as part of the CPABC team

Benefits:

• Dental care & Extended health care
• Long Term Disability
• 3 weeks paid vacation

Interest in not-for-profit work is a bonus.

The chosen candidate will receive full training in all the tasks that have been mentioned.  
While we thank all applicants for your interest in applying to CPABC, we regret that, due to the number if applicants, we can only respond to the applicant chosen for interviews. Thank you for your interest, and best wishes in your job search.

The position will be open until filled.