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Donations Administrator

  • Posted:Oct 23, 2020
  • Apply by:Nov 06, 2020
  • Job Type
  • Full Time
  • Job Level
  • Other
  • Location
  • Waterloo, ON
  • Impact Area
  • Other
  • Impact Category
  • Other
  • Company Type
  • Other

About this position

JOB POSTING:  Donations Administrator

(Full time, Permanent)

Are you:

  • Passionate and excited about being a part of a dynamic development team?
  • Looking to take the lead on donations administration for a growing national charity?
  • Outgoing, adaptable and organized?


The Huntington Society of Canada (HSC) is a leading Canadian charity dedicated to a world free from Huntington disease (HD). Our passionate and collaborative team is in search of a dynamic Donations Administrator who will be a key member of the development team.   This position reports to the Manager of Development.


Key Accountabilities:

  • Processing of incoming donations
  • Preparing, reconciling and entering e-deposited donations (e.g. online donations, payroll deductions, automatic credit card and bank deposits, wired funds)
  • Create, print and mail donor thank you letters
  • Produce donor tax receipts and maintain accurate receipt records
  • Oversee the donor database including the reporting and query functions, with emphasis on data integrity
  • Maintain accurate pledge records, reporting on upcoming pledge payments and sending out pledge reminders
  • Assist with donor inquiries
  • Produce mass mailings for appeals and stewardship projects
  • Day to day operations of the National Amaryllis campaign including organizing and managing orders


Specific Requirements:

  • 1-2 years’ experience in donation administration
  • 1-2 years’ experience campaign management
  • Fundraising certificate or college diploma in a related field
  • Proficient with donor database maintenance including reporting and queries (preferable Raiser’s Edge)
  • Strong data entry skills
  • Proficient in Microsoft Suite products (Excel, Word, etc.)
  • Working knowledge of CRA tax receipting guidelines
  • Understanding of handling confidential information


Resumes with cover letters can be emailed by end of day on November 6, 2020 to:


Please enter "Donations Administrator" in the subject line of your email.

Thank you for your interest - only qualified candidates selected for interviews will be contacted.

HSC will provide reasonable accommodations for any applicant, as requested during the hiring process.

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