Office Manager - Friends of Humane Society International

About this position

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Enter financial system (Intacct) invoices and purchase orders for FHSI, and collect required supporting documentation 10%.

2. Conduct information sessions with vendors and perform liaison function between FHSI and vendors 10%

3. Manage FHSI’s cheque book and corporate credit cards, including collecting required supporting documentation 10%

4. Monitor and ensure accurate coding for FHSI expenses and revenue 5%

5. Handle and manage documentation of mail and cash donations, data entry into fundraising systems, and reconciliation of donations log versus general ledger on monthly basis 10%

6. Monitor on-line donations and reconcile on-line donations against the General Ledger 5%

7. Manage donation receipts, including issuing of receipts, run a receipts log and reconcile against the general ledger and fundraising systems on a monthly basis 10%

8. Oversee in-kind donations processes, including collecting and preparing required supporting documentation, photos, etc. Establish and document fair market values and ensure accurate records are kept in accounting systems 10%

9. Work with the development manager to monitor, process and record legacy gifts 5%

10. Maintain accounting records and required supporting documentation; and ensure data accuracy 10%

11. Review Friends of HSI trial balances on a monthly basis and present it to the ED for review and approval 5%

12. Manage grant agreements and agency agreements for Friends of HSI 10%

DESIRED MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

1. Bachelor’s degree or equivalent work experience required.

2. A minimum of three (3) years of experience in administration, bookkeeping and systems management.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

1. Superior analytical and planning skills.

2. Excellent organizational skills, including ability to prioritize responsibilities and meet deadlines.

3. Strong budget management skills.

4. Strong knowledge of Microsoft Suite (Word, PowerPoint, Excel, Outlook)

5. Comfortable in a fast-paced environment with frequent deadlines; high energy, self-motivated and proactive.

6. Excellent written and verbal communications skills.

7. Attention to detail and commitment to excellence, demonstrated by the delivery of quality and timely outcomes.

8. Ability to work outside of regular business hours on occasion.

9. Ability to work with remote colleagues, including those in other countries.

10. Personal belief in and support for HSI/Canada’s mission and core values.

11. Experience with, knowledge of and interest in animal protection issues is preferred.

12. French language skills are an asset.