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Fundraising and Communications Officer

  • Posted:Jan 15, 2021
  • Apply by:Feb 07, 2021
  • Job Type
  • Full Time
  • Job Level
  • Other
  • Location
  • Ottawa, ON
  • Impact Area
  • Other
  • Impact Category
  • Other
  • Company Type
  • Other

About this position

*The successful candidate will temporarily work remotely due to COVID-19, with the expectation of working from the office when it is safe to do so*

This position offers an opportunity to develop professionally and contribute meaningfully to an organization with a recognizable, trusted brand and solid reputation. The Fundraising and Communications Officer works closely with all departments to provide fund development, event planning, communications and marketing support. As part of a growing, supportive and collaborative team, the Fundraising and Communications Officer will believe in Habitat Greater Ottawa’s vision of a world where everyone has a decent place to call home.



Fund Development Support

  • Work with Director of Development to:
    • maintain prospect list and perform prospect research
    • track donor and sponsor recognition
    • support donor outreach and stewardship activities
    • update sponsorship packages and related document

Event Planning

  • Work with Director of Development to plan and execute the annual Steel Toes & Stilettos Gala
  • Manage Gala event logistics, including:
    • overseeing procurement of silent and live auction with support from staff, Gala interns and office volunteers
    • working with Community Engagement Coordinator (CEC) to acquire volunteers leading up to and during event
    • managing the auction website
    • coordinating the pick-up of auction items between staff and volunteers
    • coordinating promotion of Gala on affiliate social media platforms, Habitat Greater Ottawa website and media outlets with support from the Director of Operations and Communications
  • Assist with Theme Build initiatives, administration and logistics
  • Assist with third-party event communications and marketing needs and logistics as needed, as well as support of the Artez fundraising/registration system
  • Coordinate internal events with support from the CEC and Office Administrator such as Groundbreaking, Key Ceremonies and Donor and Volunteer Appreciation, including:
    • coordinating logistics
    • developing agenda/minute-by-minute
    • coordinating guest speakers
    • assisting with refreshments and décor
    • developing graphic design materials such as invitations and signage

Direct Mail

  • Support the Director of Development to plan strategy of direct mail campaign
  • Support Director of Operations & Communications in the content and design of the direct mail campaign and develop and execute digital version of campaign
  • Work with Office Administrator to pull donor lists for mailing
  • Coordinate the design, printing and mailing of campaign


Communications Support

  • Work with Director of Operations & Communications to:
    • coordinate messaging and timing of communications across all media platforms
    • maintain up-to-date contact list of key media partners
    • compile media kits with relevant information
    • support writing and distribution of press releases, partnership announcements, website copy, matte stories, op-eds and other corporate communications materials as required
    • lead the writing, design and production timeline for internal publications, including for monthly HabiChat e-newsletters; annual report; fact sheets; signage and event promotions
    • support community engagement and homeownership communications strategies along with the CEC and Family Services Manager (FSM)
    • monitor media on a regular basis
    • ensure consistent branding across all internal and external marketing and collateral
    • work with FSM to coordinate written profiles and short video messaging of new Habitat families
    • support any potential crisis communications issues, and manage key messages
    • liaise with external suppliers, vendors and freelancers as needed
    • regularly update distribution lists on MailChimp/email database


  • Regularly update website content, photos and graphics through web hosting software, WordPress
  • Troubleshoot website issues in consultation with external vendors

Social Media

  • Maintain dynamic day-to-day presence on Facebook, Twitter, Instagram and other social media accounts as added, using clear, consistent voice and brand
  • Design all internal digital and print materials such as social media images, web banners, postcards, brochures, etc.
  • Monitor and analyze impact of digital communications through Google Analytics, and analysis of followership on social media feeds
  • Seek opportunities to increase social media following and stay abreast of digital communications trends and best practices
  • Create and/or curate a range of well-written impact stories and/or videos that highlight Habitat partner families and the impact on the community to be shared on digital social media platforms and website

Other Duties as Assigned.


  • Degree or diploma in Fundraising, Marketing, Communications or related programs
  • 2-3 years experience in Fundraising and Event Planning
  • 2-3 years experience in Communications and Marketing
  • Knowledge of web design and maintenance, particularly WordPress
  • Knowledge of Adobe Creative Cloud including Photoshop, InDesign and Illustrator and/or other similar graphic design software. Knowledge in Adobe Premiere Pro an asset.
  • Knowledge of fundraising databases and event management software an asset
  • Knowledge of Microsoft Office Suite
  • Knowledge of social media practices and protocols
  • Good organization abilities
  • Excellent writing and editing skills
  • Knowledge of media print, TV and radio production an asset

This full-time position has a starting salary of $50,000 - $55,000 per year dependent on experience and offers a comprehensive benefits program.

Please send a cover letter AND resume to hr@habitatgo.com by Monday, February 1, 2021.

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