Coordinator, Major Gifts

About this position

Position:  Coordinator, Major Gifts
Department:  Major and Estate Giving
Site: OPG (700 University Avenue)
Reports to:  Connie Tsui
Hours:  35 hrs
Salary Range:  $45,682 - $57,112
Status: Permanent, Full Time

About Us

As one of the world’s leading cancer charities, The PMCF raises funds for Princess Margaret Cancer Centre, one of the top 5 cancer research centres in the world, to deliver future care now.

For more than a decade, The PMCF has been on an aggressive growth trajectory. Setting daring and audacious goals is a mindset that is driven by our culture and passion to perform. We have pioneered many successful fundraising programs, including our world-leading Princess Margaret Home Lottery, and some of the world’s largest cancer fundraising events. The Foundation’s vision, which will be your vision, is to Conquer Cancer in Our Lifetime.

The Princess Margaret is a proud member of University Health Network, Canada’s largest research hospital network, which also includes Toronto General Hospital, Toronto Western Hospital, Toronto Rehab Institute and The Michener Institute for Education.

About the Role

The Coordinator, Major Gifts provides administrative support to frontline fundraisers and is a key member of the Major Giving team.  The incumbent will assist in the coordination and administration of major gifts-related activities. Competencies include time-management, attention to detail, working collaboratively as part of a team as well as working independently with minimum supervision. Excellent interpersonal and communication skills are essential as the incumbent will liaise with external and internal stakeholders, senior leaders at UHN, medical staff, and volunteers.

Provide administrative support to multiple frontline fundraisers:

• Coordinate internal and external meetings, including: scheduling, room booking, AV and catering requirements, agenda and minute recording
• Draft outgoing communications such as thank-you letters, pledge reminders, and meeting confirmations
• Prepare mailings
• Provide ongoing maintenance of CRM database to keep donor information current and accurate, according to Departmental standards
• Compile basic statistical, financial and other data to generate and prepare reports, mail merges and other documentation
• Index, organize, archive and purge information following established policies and procedures
• Liaise with Business Operations personnel to ensure gift receipting is conducted properly and in a timely fashion
• Provide input and analysis for complex donors/donations matters
• Update calendars, prepare expense forms, cheque requisitions and other documentation
• Gather signatures and approval for donor agreements and other business procedures
• Assist in planning and executing team-driven events

Serve as a key member of the Major and Estate Giving Team:

• Collaborate with and support colleagues to achieve departmental fundraising goals
• Liaise with Customer and Business Operations, Finance, and other Foundation teams to ensure accuracy related to gifts and Funds, and to either seek or provide donor or departmental information
• Develop networks with the medical and research staff of Princess Margaret Cancer Centre
• Take responsibility for identifying administrative challenges and opportunities and develop and implements systems to address these issues
• Assist in on-boarding new hires to the Team

Perform other duties as required:

• Attend and assist at events as required
• Provide support to colleagues from other teams as required to achieve the PMCF’s overall goals.

What you Bring

• Completion of a university or college program, certification, or equivalent practical involvement in fields such as Business Administration, Social Sciences, Project Management, or related areas;
• Two (2) years related experience in an Administrative or Coordinator role
• Computer literacy: Microsoft Office (Word, Excel and PowerPoint), database software/ spreadsheet programs, and Mail Chimp; familiarity and aptitude with the Blackbaud CRM donor database is a significant asset
• Evidence of leadership, strategic thinking, and initiative, diplomacy and curiosity
• Demonstrated project management skills and ability to manage multiple projects over varying timelines
• Experience working in a complex healthcare or not-for-profit environment an asset
• Commitment to making a meaningful contribution to cancer care and research as part of a team
• Deadline and results oriented, with excellent attention to detail and accuracy
• Exceptional relationship-building skills
• Exceptional written and oral communications skills
• Strong organizational, time management and analytical skills

Why work with us?

• Experience a sense of purpose that you won’t get anywhere else, in any other job. You will be making a difference for millions of people impacted by cancer here and around the world
• We have an open and approachable, mission-driven, ‘one-team’ culture that enables you to bring your authentic self and your best ideas forward
• We will invest in your growth through ongoing learning opportunities, and individual development planning
• We offer a hybrid working environment (and our offices are centrally located, right on the transit lines at College & University)
• We offer a competitive compensation package, including a HOOPP pension plan and compensation incentives

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.