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Finance & Operations Manager

  • Posted:Sep 15, 2020
  • Apply by:Oct 05, 2020
  • Job Type
  • Full Time
  • Job Level
  • Other
  • Location
  • Toronto, ON
  • Impact Area
  • Other
  • Impact Category
  • Other
  • Company Type
  • Other

About this position

The Ontario Employment Education and Research Centre (OEERC) is a dynamic, multi-dimensional community organization committed to delivering education about workers’ rights, providing supports for workers in low-wage and precarious jobs, and implementing strategies for improving wages and working conditions. Our core partnership is with the Workers’ Action Centre (WAC), a worker-based organization committed to improving the lives and working conditions of people in low-wage and unstable employment. All our work is guided by the principle of strengthening the organizing capacity of workers so they can become leaders and advocates for their own communities. Working with all our community partners, including the Migrant Workers Alliance for Change, Caregivers’ Action Centre, and Decent Work and Health Network, we support a wide range of programs and initiatives. 

At our community hub in downtown Toronto, we provide a shared space where organizations and projects that are advancing decent work – large and small – can find a stable home, bring together members of their community, benefit from the sharing of ideas and strategies, and access resources to make all our work possible. Our hub also provides affordable meeting space in downtown Toronto for other social justice organizations. 

Our workplace is fast-paced, ever-changing, diverse, challenging, and lots of fun. We are looking for a dynamic, creative and skilled manager to join our Coordinating Team. We need someone who can manage and implement sound financial and human resource management systems, support smooth operation of administrative systems, as well as bring forward innovative ideas and approaches to support the work we do with our current partners and emerging grassroots groups committed to fair employment rights for all workers. 

This position would usually work full-time out of our office at 720 Spadina Ave in Toronto. Since the outset of the COVID-19 pandemic, our team has been primarily working remotely. Protocols are now in place to ensure safe use of the office for some functions of our work, and we are transitioning to more use of the office as appropriate and in line with public health advice. 

JOB RESPONSIBILITIES: 

Financial Management: 

• Responsible for managing and implementing financial systems and procedures in a complex environment, including multiple partnerships and projects 

• Develop and monitor organizational and project budgets 

• Prepare and analyze cash flow projections to ensure financial stability of organization 

• Manage and implement expense tracking and billing systems to ensure proper cost-sharing between projects and community partners 

• Oversee annual audits and preparation of financial reports to board and members 

• Monitor global financial requirements of the organization and partners, and work with the Coordinating Team to ensure adequate project and organizational funding to support needs 

• Liaise with banking institution as required 

• Identify and setup savings/term deposits as appropriate 

• Oversee systems to enable and facilitate receiving external donations and contributions 

• Supervision of bookkeeper 

Operations Management: 

• Develop and monitor internal service agreements and contracts between our community partners and projects 

• In association with Executive Director, ensure compliance with legal obligations under non-profit and charitable legislation, as well as monitor and respond to any changes in legal obligations or regulatory environment 

• With the Coordinating Team, collaborate on funding and grant applications 

• Prepare financial reports to funders and assist with other reporting requirements as needed 

• With the Coordinating Team, develop and monitor project budgets and deliverables 

• Assist in the development and implementation of fundraising strategies 

• In coordination with Executive Director, prepare employment contracts 

• Ensure appropriate insurance coverage for our programs and services 

• Implement personnel systems to assist with smooth implementation of our personnel policy, including wage grid, vacation, and hours of work 

• Assist in the development and review of internal policies 

• Administer staff benefit programs and supports, and assist in research and implementation of changes and improvements 

• With the Coordinating Team, develop and implement systems to manage data, resources and office procedures 

Qualifications & Experience: 

• Demonstrated experience (minimum five years) in financial management, especially in a multi- program, non-profit environment 

• Demonstrated experience developing and implementing organizational systems, processes and procedures 

• Experience developing and managing payroll and bookkeeping systems, especially in a Quickbooks Pro environment 

• Excellent communication skills, both with staff and the diverse communities that we work with 

• Demonstrated ability to work independently, as well as collectively 

• Excellent organizational, problem solving and coordination skills 

• Familiarity with legal and regulatory obligations for non-profit and charitable organizations 

• Highly efficient in meeting strict deadlines 

• Demonstrated ability to ensure highly confidential information is kept safely and securely 

• High attention to detail and accuracy 

• Experience working with immigrant, racialized and low-income communities an asset 

• Knowledge of issues confronting workers and migrant workers in low-wage and precarious employment an asset 

• Commitment to social justice and advancing decent work 

Start date: January 2021, or as determined with successful candidate 

Employer-paid benefits package and RRSP contribution 

The OEERC encourages applications from women, people of colour, Aboriginal peoples, people with disabilities and other equity seeking groups. The OEERC are committed to a working environment and community free from racism, discrimination, harassment and violence. 

Submit cover letter and resume by email to info@oeerc.org by 5pm on October 5, 2020. 

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