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Administrative Coordinator

  • Posted:Jan 15, 2020
  • Apply by:Feb 01, 2020
  • Job Type
  • Other
  • Job Level
  • Junior/Entry level
  • Location
  • St. Catharines, ON
  • Impact Area
  • Community & Social Services
  • Impact Category
  • Nonprofit
  • Company Type
  • Nonprofit

About this position

Job Posting: Administrative Coordinator (Full-Time Contract)

Location: 183 King St, St. Catharines ON L2R 3J5

Rate of Pay: $18.00 per hour/ 37.5 hrs. per week

 

As the largest provider of Emergency Shelter in the Niagara Region, the YWCA Niagara Region offers innovative housing programs and services that provide hope for women and their families living in poverty.

At the YW, we recognize that our employees are our biggest resource and asset. If you are looking to join a team that shares a passion for equity and that is working towards creating social change together here in Niagara, you have come to the right place! We are an equal opportunity employer and welcome applications from individuals of all backgrounds, experiences, abilities and perspectives.

Position Summary

The Administrative Coordinator is responsible for supporting administrative needs across the YWCA Niagara Region programs; including the administrative department, finance department, fundraising & marketing department and program departments under direct supervision of the Executive Assistant.

Responsibilities

  • Provide support on the maintenance of the organizations central file system
  • Open and direct all incoming correspondence/distribute to staff and client files
  • Prepare and mail cheques
  • Data input
  • Place online orders of office supplies for designated departments
  • Bi-Weekly uploading of employee time sheet template onto staff portal
  • Assist with planning and implementation of Annual General Meeting
  • Attend and record minutes for committee meetings in absence of Executive Assistant
  • Monitor emails and voicemails of Executive Assistant and Executive Director in absence of Executive Assistant
  • Prepare deposits and take to organizations financial institution for processing
  • Filing and recording in paper and electronic systems
  • Scheduling/Coordinating meetings
  • Administrative tasks as set out by Executive Assistant
  • Compiling and sending out yearly tax receipts

Qualifications:

  • Completion of High school
  • 2-5 years’ experience in general administration preferred
  • Knowledge with Donor Perfect Database an asset, but willing to train
  • Knowledge of Quick Books Accounting Program an asset, but willing to train
  • Demonstrated knowledge of the following issues: Homelessness, Woman Abuse, Addictions, Mental Health Issues and Men’s Issues
  • Excellent oral and written communication skills
  • Confident decision maker and problem solver with critical thinking skills
  • Strong conflict resolution skills
  • Ability to multi task and work in a fast paced, changing environment
  • Demonstrated ability to work independently as well as with a team

 

Please send resume and letter of interest by Friday, January 31, 2020

Executive Assistant: choffmann@ywcaniagararegion.ca | t: 905-988-3528 ext. 3239| f: 289-273-0218

183 King Street, St. Catharines, On L2R 3J5

About us

The YWCA Niagara Region is part of a national and worldwide movement that is passionate about empowering women and their families by providing safe, supportive housing, and programs creating opportunity for all women to reach their full potential.

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