Summit Coordinator

  • Posted:Nov 11, 2019
  • Apply by:Jan 11, 2020
  • Job Type
  • Full Time
  • Job Level
  • Experienced (non manager)
  • Location
  • Toronto, ON
  • Impact Area
  • Other
  • Impact Category
  • Nonprofit
  • Company Type
  • Nonprofit

About this position

When you watch this video, how do you feel? Energized? Inspired? We hope so!
If you also immediately think – Wow, look at all the work that went into that event! The lighting is just right in that venue. All those people are wearing lanyards, someone remembered those and got all the nametags printed. And bringing in people from every province and territory in Canada is a huge job! – then you must have worked in events before.
If you have, and you LOVED it, we’d like to meet you.
Every year brings young people from all across Canada together to drill down into the serious business of advocating for better mental health. Whether at our national summit in Toronto, or at one of our five summits around the country, delegates engage with keynote speakers, participate in workshops, share insights, and collaborate on real, actionable strategies.
We’re looking for a Summit Coordinator to join our Programs team and make sure that these events are a huge success.
Specifically, this job will involve:
  • Lots of planning and logistics! You will be the main organizer for’s 250-person, three-day National Summit. This means building out and adhering to project plans; working with vendors on venue arrangements, travel and accommodation, and catering; sourcing and booking speakers; making sure delegates have all the information they need; and working with internal teams on marketing, swag, and summit content
  • Being the main point of contact with the local youth organizing teams for five summits across the country. This means more planning and logistics, but also mentoring and coaching young, passionate volunteers.
  • Overseeing the run-of-show at all events, ensuring that everything goes smoothly and any last-minute issues are handled with grace
  • Assisting with evaluation and program development – we aim to make our summits better year after year!
We’re looking for someone who:
  • Has true enjoyment of logistics, vendor sourcing, and the minutia of planning events
  • Has experience planning and executing large events, ideally within a non-profit or social justice setting
  • Prides themselves on being organized, knows how to juggle a lot of balls, and can do so without needing to be told what’s next
  • Has a positive and can-do attitude, and who thrives under pressure - remaining calm, collected, and professional
  • Has worked with youth in a mentoring or coaching role
  • Enjoys travel within Canada
  • Is tech-savvy (we use G-Suite, Asana, Salesforce, Canvas [LMS], & Adobe)
  • Is able and willing to participate in all aspects of event execution, including but not limited to: working outside regular work hours, lifting and transporting equipment (you don’t need to be Hercules!), and maintaining relationships with donors, vendors, sponsors, and volunteers
What’s in it for you?:
  • A full-time, permanent position; $40,000 per annum
  • A comprehensive benefits package, including $2,000 annual coverage for mental health services, accessible from the first day on the job
  • Working for an organization that supports professional development and that will invest time and money into your growth
  • A flexible, trust-based culture: we offer unlimited sick days, flex hours, and remote work opportunities
  • A fun, exciting environment filled with an amazing group of driven, talented people (check us out)
  • In addition to vacation allowances, we offer a winter and summer office closure so that we can all recharge simultaneously
  • A chance to shape the growth of an aspirational, well-funded organization and make a significant impact on the mental health and well-being of young people across Canada
What to expect:
  • We typically do two rounds of interviews: one by video-chat that lasts ~20-30 minutes, and one in-person at our office that lasts between 1-1.5 hours. We don’t ask any trick questions – we just want to get to know you and give you a chance to see if we’re the right fit for you as well!
  • Final candidates will be asked to complete a small case study so you can show us your skills in action. We do our best to keep these reasonable and will only ask you to complete this step if you are one of our final candidates.
If this sounds like the role for you, apply here with your resume and a cover letter of no more than one page. We are hoping to fill this role ASAP, and applications will be reviewed as they are received. So don't delay! is committed to building a team that represents a variety of backgrounds and perspectives. We encourage people who are reflective of the diverse communities we serve to apply to join our team. welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring process.
Thank you for applying!

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