Financial Administrator

About this position

SAFP is currently seeking to fill the full-time position of Financial Administrator. The Finance Administrator is responsible for the financial functions of the organization, meeting all regulated, legislative, and commonly accepted accounting principles of a non-profit, registered charity. This position also provides administrative support to the organization.  

The ideal candidate will be organized and detail-oriented with exceptional interpersonal and communications skills with at least 5 years of experience working with an International non-profit organization with an educational background in bookkeeping or accounting. Strong administrative and time-management skills are required. Some experience using custom computer systems is preferred. Must be able to work independently as well a part of a small but dynamic team. 

Duties and Responsibilities: 

• ​Administer and coordinate all of Save A Family Plan’s financial ​systems, processes and controls, ​including the general ledger, internal accounts, accounts payable and accounts receivable, statutory remittances, insurance and budget monitoring ​using Simply Accounting software
• Monitor and record all disbursements, expenditures and receipts, ensuring timely, effective and accurate record keeping
• Ensure appropriate policies, procedures and processes with respect to financial transactions (including but not limited to cheque requisitions and related authorization, budgetary expenditures, pay and benefits) are followed
• Payroll Management (including pension, benefits and government deductions) 
• Maintain and oversee SAFP banking systems (including but not limited to accounts, statements, records, and institutional arrangements), as well as maintaining SAFP’s insurance arrangements
• Advise and maintain SAFP’s investments, financial instruments and other related matters
• Prepare ​and submit Annual Income Tax Returns (Canada & USA) + HST 
• Coordinate and assist the external auditors during the annual audit. Ensure that all audited financial statement deadlines are met per reporting requirements
• Bequest Management 
• ​​Prepare and coordinate the Annual Budget in collaboration with the Executive Director
• Maintain all financial files and record keeping systems
• Liaise with financial institutions and SAFP business associates 
• Assist, support, counsel and advise the Executive Director with respect to financial matters, systems and processes to support the needs of the organization, Executive Team and Board of Directors 
• Prepare ​regular reports ​on all financial activities as per need and request from the Executive Director and the SAFP Board of Directors, ​including but not limited to bank balances, cash flow reports, accounts payable and receivable reports, operational financial statements 
• Administrative duties as per the request of the Executive Director 

Remuneration 

• The Financial Administrator position is a 37.5 hour per week position, with a benefits program and the opportunity to participate in a pension after 6 months of employment.   

To learn more about our organization, please visit: http://www.safp.org