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Project Officer

  • Posted:Dec 09, 2014
  • Apply by:Jan 02, 2015
  • Job Type
  • Contract / Part Time
  • Location
  • Toronto, ON
  • Impact Category
  • Social Good

About this position

 (Starting January 2015, one-year contract with the possibility of extension)

About CivicAction: Tough issues and big opportunities need collective leadership. 

CivicAction is seeking a full-time Project Officer for a one year contract (with possibility of extension) to support the execution of CivicAction’s Escalator: Jobs for Youth Facing Barriers initiative, and other initiatives as required. 


  •   Reports to CivicAction Project Director

  •   Forms a core member of the Escalator team.

  •   Liaises with youth, community partners, and leaders in business, government, and non-profit sectors. 


The Project Officer will be responsible for the following activities and deliverables:

Program Design

Consult and collaborate with CivicAction staff, volunteers, and key stakeholders to design program strategy and activities, develop outcomes and metrics, and drive implementation

Project coordination

  •   Oversee aspects of projects from development to implementation

  •   Manage partnerships with organizations and individuals

  •   Coordinate activities of volunteer working groups and provide support, when required

  •   Prepare briefings, meeting materials, and presentations, as required

  •   Document project activities

  •   Maintain confidential contact management system and email lists

  •   Maintain necessary electronic and paper filing system for CivicAction

  •   Conduct research and analysis, as required


Draft and circulate communications for internal (key stakeholders) and external audiences, including updates, announcements, newsletters, etc.


  •   Identify key stakeholders, volunteers, and project partners that will further initiative objectives, and liaise with them on an on-going basis

  •   Identify opportunities to engage key stakeholders, volunteers, and project partners and support them to work toward initiative goals

    Administrative Support

  •   Coordinate all aspects of meetings and conferences; preparing and distributing agendas and other materials; booking meeting rooms; arranging refreshments; and taking and distributing minutes at selected meetings

  •   Identify potential funding sources and draft required funding reports

  •   Respond to requests for information


  •   2+ years relevant work experience required

  •   A post-secondary school degree or diploma in a related area

  •   Experience working with business and community leaders strongly preferred

  •   Project coordination experience proven ability to get thingsdone

    Skills & Knowledge

  •   Exceptional analytical skills and ability to learn quickly and apply insights to program development, monitoring & evaluation, youth engagement and strategy

  •   Excellent communication skills (written & verbal) and ability to engage with diverse audiences, from business leaders to community partners

  •   Excellent time management skills, with ability to prioritize activities to ensure deadlines are met

  •   Knowledge/experience in fields such as social policy, human resources, workforce development, training and employment services, and/or youth development will be considered assets.

  •   Experience with Adobe Creative Suite, MailChimp, Salesforce CRM, LinkedIn, and/or online survey tools will be considered assets.


  •   Initiative and drive ability to chart and pursue a clear path while exercising sound judgment, initiative and decision-making

  •   Disciplined - ability to meet tight deadlines

  •   Flexible and adaptable to change comfortable with agility, ambiguity, and change

  •   Creative – ability to “figure things out”

  •   Ability to work independently and as part of a team

  •   Display a high level of motivation and enthusiasm for work and willingness to take on new

    tasks when required

  •   High professional and ethical standards


    •   Shared work space, meeting rooms and some shared equipment within a downtown Toronto office

    •   Fast-paced, high-performing, and highly collegial working environment.

    •   Occasional evening and weekend work required




About us

About the CivicAction Leadership Foundation 

As the charitable arm of CivicAction, the CivicAction Leadership Foundation provides high impact leadership programs that open doors, minds & opportunities for young, emerging and under-represented leaders in the Greater Toronto & Hamilton Area (GTHA). 

With world-class programs and unparalleled access to the region’s most influential thinkers and doers, the Foundation is the premier destination for diverse rising civic leaders wanting to develop their networks, grow their minds, transform their communities and change the face of leadership throughout the region.


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