Project Officer

 (Starting January 2015, one-year contract with the possibility of extension)

About CivicAction: Tough issues and big opportunities need collective leadership. 

POSITION SUMMARY:
CivicAction is seeking a full-time Project Officer for a one year contract (with possibility of extension) to support the execution of CivicAction’s Escalator: Jobs for Youth Facing Barriers initiative, and other initiatives as required. 

JOB RELATIONSHIPS:

•   Reports to CivicAction Project Director

•   Forms a core member of the Escalator team.

•   Liaises with youth, community partners, and leaders in business, government, and non-profit sectors. 

DUTIES & RESPONSIBILITIES:

The Project Officer will be responsible for the following activities and deliverables:

Program Design

 Consult and collaborate with CivicAction staff, volunteers, and key stakeholders to design program strategy and activities, develop outcomes and metrics, and drive implementation

Project coordination

•   Oversee aspects of projects from development to implementation

•   Manage partnerships with organizations and individuals

•   Coordinate activities of volunteer working groups and provide support, when required

•   Prepare briefings, meeting materials, and presentations, as required

•   Document project activities

•   Maintain confidential contact management system and email lists

•   Maintain necessary electronic and paper filing system for CivicAction

•   Conduct research and analysis, as required

  Communications

 Draft and circulate communications for internal (key stakeholders) and external audiences, including updates, announcements, newsletters, etc.

Engagement

•   Identify key stakeholders, volunteers, and project partners that will further initiative objectives, and liaise with them on an on-going basis

•   Identify opportunities to engage key stakeholders, volunteers, and project partners and support them to work toward initiative goals

  Administrative Support

•   Coordinate all aspects of meetings and conferences; preparing and distributing agendas and other materials; booking meeting rooms; arranging refreshments; and taking and distributing minutes at selected meetings

•   Identify potential funding sources and draft required funding reports

•   Respond to requests for information

  POSITION REQUIREMENTS / EXPECTATIONS:
  Experience

•   2+ years relevant work experience required

•   A post-secondary school degree or diploma in a related area

•   Experience working with business and community leaders strongly preferred

•   Project coordination experience – proven ability to “get things” done

  Skills & Knowledge

•   Exceptional analytical skills and ability to learn quickly and apply insights to program development, monitoring & evaluation, youth engagement and strategy

•   Excellent communication skills (written & verbal) and ability to engage with diverse audiences, from business leaders to community partners

•   Excellent time management skills, with ability to prioritize activities to ensure deadlines are met

•   Knowledge/experience in fields such as social policy, human resources, workforce development, training and employment services, and/or youth development will be considered assets.

•   Experience with Adobe Creative Suite, MailChimp, Salesforce CRM, LinkedIn, and/or online survey tools will be considered assets.

  Approach

•   Initiative and drive – ability to chart and pursue a clear path while exercising sound judgment, initiative and decision-making

•   Disciplined - ability to meet tight deadlines

•   Flexible and adaptable to change – comfortable with agility, ambiguity, and change

•   Creative – ability to “figure things out”

•   Ability to work independently and as part of a team

•   Display a high level of motivation and enthusiasm for work and willingness to take on new

  tasks when required

•   High professional and ethical standards

  WORK ENVIRONMENT:

  •   Shared work space, meeting rooms and some shared equipment within a downtown Toronto office

  •   Fast-paced, high-performing, and highly collegial working environment.

  •   Occasional evening and weekend work required