Manager of Finance
- Job Type
- Full Time
- Job Level
- Other
- Location
- Oakville, ON
- Impact Area
- Other
- Impact Category
- Other
- Company Type
- Other
About this position
ADAPT (Halton Alcohol Drug and Gambling Assessment Prevention and Treatment Services) is one of the largest and most diversified treatment agencies in Ontario. We offer a full spectrum of services to clients experiencing concerns with addictions, mental health or concurrent disorders, as well as to their families and loved ones.
Become part of the ADAPT team; the team that makes a difference, supports its employees in their career development and creates a positive environment to work in.
We are hiring for a Manager of Finance.
POSITION: Manager of Finance
TERM: 1.0FTE, permanent
Location: Oakville ON
REPORTS TO: CEO
SUMMARY: Reporting to the Chief Executive Officer, the Manager of Finance is responsible for all aspects of accounting and finance including budget control, reporting, forecasting, preparation and management of the annual financial audit. The Manager of Finance will ensure optimal financial operations of ADAPT and it’s programs, which include timely financial and statistical reporting to Ontario Health Central Region , the Ministry of Health & Long Term Care and other funders as required.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The incumbent will fulfill these duties and responsibilities personally or through other office staff within the parameters outlined in the ADAPT Operations Manual. Other duties may be assigned at the discretion of the Chief Executive Officer.
Financial:
- assist the Chief Executive Officer with all issues relating to financial administration and planning;
- monitor all expenditures, transactions and financial resources;
- manage banking relationship, credit card and investment products, ensuring documents and agency needs are managed effectively;
- prepare monthly, quarterly and yearly financial statements for the Board of Directors;
- assist the Chief Executive Officer with program budget development and revisions as required for planning and forecasting;
- prepare fund transfers and fund allocations as required;
- act as a signing authority on behalf of the agency in adherence to agency policies and procedures;
- prepare financial reports for submission to the Board of Directors;
- prepare financial worksheets/reports as required for Chief Executive Officer;
- monitor and oversee all bookkeeping records, including data entry for accounts payable and accounts receivable;
- complete and post general and adjusting journal entries as necessary;
- assist the Chief Executive Officer with yearly financial forecasting for program funding and grant submissions;
- prepare accounting records and fiscal year-end accrual journal entries for auditor;
- prepare and submit quarterly and yearly financial and statistical reports for the MOHLTC, Ontario Health and other funders as required;
- prepare and submit yearly budget reports to Ontario Health and other funders as required;
- communicate with Ontario Health, MHLIN and program funders and other agencies with respect to financial issues as required;
- research and assists the Chief Executive Officer with the analysis of MIS Management Reports and Indicators to ensure compliance with Ministry requirements and guidelines;
Human Resources and Payroll:
- manage the payroll function ensuring payroll is prepared and distributed accurately and on time;
- ensure that all remittances to the government are paid correctly and in a timely manner;
- prepare adjusting payroll journal entries for allocations to appropriate programs;
- prepare spreadsheets/reports for payroll analysis and provides information regarding salary decisions for Chief Executive Officer and Human Resource Manager;
- assist and work closely with the Human Resource Manager with issues relating to HR policies and procedures;
- provide assistance to staff in regards to payroll related enquires;
- manage all payroll year-end reporting requirements for T-4s and government remittances;
Operations:
- manage the purchasing/procurement of agency supplies and equipment;
- manage lease and insurance renewals, co-ordinates all related correspondence/ documentation and address leasing and insurance issues;
- manage and complete corporate documents pertaining to the Ministry of Government Services related to the agency charitable status;
- provide management and control of financial and administrative records;
- develop/ maintain updated policy manual for all financial processes and decisions;
- participate in the statistical reporting process i.e. submit statistical reports to funders after data collection process is completed by the Data and Information Management Coordinator, and data is analyzed by the Director of Operations;
- advise senior management in regards to Ontario Health Care Standards for CMH&A agencies and the analysis of statistical information pertaining to client services; act as a liaison between funders and the Director of Operations when it comes to possible changes required in the statistical data analysis processes at ADAPT;
- provide reports to ADAPT Board of Directors and the Annual General Meeting as required;
- carries out special projects, as assigned by the Chief Executive Officer;
Supervision of Staff:
- manage the co-ordination of financial assignments and scheduling;
- co-ordinate the development of finance staff;
- co-ordinate and approve finance staff vacations, compensatory time and records;
- evaluate the performance of finance staff according to ADAPT policies and procedures and conduct probationary and annual reviews;
- play an active role in recruiting and hiring of finance staff;
- coordinate staff meetings for administrative staff as needed;
- NOTE: supervision may be extended to encompass administrative staff of ADAPT;
QUALIFICATIONS
- Professional accounting designation (CPA, CA, CMA, CGA) required;
- A relevant university degree preferred;
- At least 5 years of non-profit financial management experience (preferably in a healthcare setting) including budgeting and preparation of financial reports for senior management, board and external stakeholders;
- Experience in supervision or management of staff an asset;
- Experience with Ontario Healthcare Reporting Standards (CMH&A) for the Ministry of Health and Long Term Care;
- Regular access to a dependable vehicle is required;
SKILLS
- Excellent Microsoft Excel skills, preferably with experience developing statistical reports and working with database applications;
- Experience working with Great Plains Dynamic Accounting Software, FRx Reports, Ceridian PowerPay and Client Database Software (Catalyst);
- Ability to read and interpret documentation such as operating instructions, procedures manuals and complex reports;
- Ability to apply understanding, based on experience, to carry out instructions given in written or oral form;
- Ability to analyze and resolve problems involving a large number of abstract and concrete variables;
- Able to effectively and efficiently multi-task;
- Attention to detail and accuracy of all financial information;
- Able to work independently as well as part of a team;
- Good people skills and able to work under stress;
- Strategic thinking and decision-making;
- Solid planning and organization skills;
- Strong networking and relationship building skills;
- Flexibility in managing multiple issues and reporting timelines with funders;
- Sensitive to agency clients accessing services provided;
- Effective communicator, both written and orally; ability to communicate effectively with employees at all levels within the organization;
- Adaptability, initiative and follow-through;
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the minimum knowledge, skills, and/or abilities required to enter the position.
DEVELOPMENTAL EXPECTATIONS
As technology evolves, and as ADAPT modifies operating practices, employees will be required to upgrade their skills and knowledge to keep pace with those changes. The employee in this position will be expected to take advantage of training opportunities, as required.
ADAPT is proud to offer:
- competitive salary; - full package of health and dental benefits; - life insurance; - unbeatable RRSP program; - flexible working hours; - continuing education opportunities; - corporate wellness programs; - attractive vacation levels; - EAP; - paid sick time; - company events and social hours; - casual dress code, and much more.
ADAPT is a respectful, caring and inclusive workplace committed to Employment Equity. We welcome diversity in the workplace, and encourage applications from all qualified individuals including members of visible minorities, aboriginal persons, and persons with disabilities. We will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities. Applicants need to make their accommodation needs known when contacted.