Manager, Program Compliance

About this position

Internal/External Posting Notice

Title:                                            Manager, Program Compliance                                         

Department:                               Finance & Operations

Status:                                         Full-time, unionized

Location:                                     Ottawa, ON                           

Immediate Supervisor:               Director, Finance & Operations

Salary:                                          $63,020.47 - $81,831.48

Level:                                            Band 3                           

Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 90 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.

Oxfam Canada offers a generous compensation and benefits program, but more than that, we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women’s rights, and share our values of Empowerment, Accountability, Inclusiveness – we want you on our team!

SCOPE OF POSITION:

Under the direction of the Director, Finance & Operations, the Manager, Program Compliance will be responsible for developing and overseeing Oxfam Canada’s compliance framework for its international programs.

The Manager, Program Compliance will monitor compliance with donor and regulatory requirements, and developing and oversee risk mitigation strategies for Oxfam Canada’s international program. This includes conducting regular testing and periodic internal reviews of international projects to ensure procedures are followed, and identifying, reporting and following up compliance issues.

The Manager, Program Compliance will also continually evaluate and revise the compliance framework, and engage in Oxfam International and sector processes in Canada on compliance standards. 

The Manager, Program Compliance will work closely with staff in Oxfam Canada’s International Programs and Finance & Operations departments, and regularly engage staff of Oxfam Country Offices and local implementing partners through field visits.  

This role will include the management and oversite of the compliance team for Oxfam Canada.

MAJOR RESPONSIBILITIES: (This is not an exhaustive list of duties to be performed)

Field Monitoring Visits (25%):

• Completes an annual field visit to all major project field offices according to an approved schedule;
• Reviews all relevant internal reports and policies;
• Documents and evaluates the controls/control structures in place;
• Selects and tests expenditures to ensure donor and Canada Revenue Agency compliance;
• Travels to partner organization offices to document and evaluate controls;
• Drafts a report with recommendations for field office use;
• Prepares an internal report on findings to be presented to Oxfam Canada’s management.

Compliance monitoring (35%):

• Completes quarterly testing remotely from Oxfam Canada’s offices;
• Maintains the filing system for all field office receipts and financial documents/reports received;
• Prepares findings report with recommendations for field office sign off;
• Debriefs the Director, International Programs, Director, Finance & Operations and the Manager, Finance and Administration on the results of the quarterly testing;
• Plans field visits based on the findings of the quarterly testing.

Compliance systems development (30%);

• Develops and maintains a thorough understanding of current Oxfam International (OI) financial policies;
• Reviews internal reviews/audits prepared by other Oxfam’s and partner assessment in order to plan site visits;

Other (10%):

• Liaise with Oxfam internal counter fraud teams, Global Affairs Canada (GAC) and other external compliance regulators when required;
• Orient new program staff on financial responsibilities, policies and procedures;
• Participate in sector consultations and initiatives on compliance;
• Liaise with auditors as required;
• Inform field offices of changes and updates to accounts.

REQUIRED EXPERIENCE, KNOWLEDGE & COMPETENCIES:

• A university degree in a related field (Accounting or Finance) or equivalent.
• Minimum seven (7) years’ experience in finance and administration, preferably in the non-profit/non-governmental sector, preferably with an international development or humanitarian agency organization;
• Understanding of the policies, practices and compliance requirements of a range of donor and regulatory bodies, especially Global Affairs Canada and the Canada Revenue Agency;   
• Strong organizational and administrative skills, including demonstrated experience managing accountability/implementation processes;
• Commitment to global justice, women’s rights, gender equality and social change;
• Strong computer skills in the area of accounting systems, spreadsheets, word processing, and e-mail are essential;
• Excellent written and oral communication, organizational, and interpersonal skills;
• Demonstrated ability to work effectively in a team environment.
• International experience, preferably within a field officer monitoring setting.
• Experience managing/coordinating teams and individuals
• Willingness to sign and abide by the Oxfam Code of Conduct.

DESIRED ASSETS:

• CPA or professional internationally recognized accounting designation such as CA, CGA or CMA
• International experience;
• Working knowledge of Spanish and French (highly desirable).

** MUST be eligible to work in Canada **  

Please submit applications to: https://oxfamcanada.bamboohr.com/jobs

We thank all those who apply, however, only those selected for an interview will be contacted.

Oxfam Canada is committed to diversity and equity around the globe and in our workplace. All our work is led by three core values: Empowerment, Accountability, Inclusiveness. We welcome applications from: women, Aboriginal persons, persons with disabilities, ethnic minorities, persons of minority sexual orientation or gender identity, visible minorities, and others who may contribute to diversification and share our values. If you are invited to continue the selection process, please notify us as soon as possible of any particular adaptive measures you might require.

Important Note: All offers of employment are conditional upon signing our strict code of conduct, subject to satisfactory references and may be subject to appropriate screening checks. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for Oxfam Canada.

For additional career opportunities within Oxfam Canada, please visit oxfam.ca/employment-opportunities. Please note that we are not able to offer internships or overseas volunteer placements.

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